Run your restaurant group on R365, and let AllianceHCM handle payroll, tips, taxes, and HR with a live integration that keeps employee data in sync. No exports. No re-keying. No surprises in your GL.
New hire synced to R365, matched by payroll IDlive
Payroll posted to GL by location, no manual entrieslive
Termination synced and off the schedule everywherelive
Rate change synced: two jobs, two rates, one recordlive
Time-off approved and on the schedule in R365live
WOTC screened during onboarding, credit capturedlive
Powering payroll for 170,000+ restaurant employees across 7,000+ locations
The month-end scramble
Your accounting lives in R365. Your payroll shouldn't fight it.
If you run a multi-unit group, you already know the drill: payroll data in one system, employee records in another, and a month-end scramble to make the two agree.
Re-keyed new hiresEvery hire typed by hand into a second system. Twice the work, twice the typos.
Lingering terminationsDeparted employees haunting schedules and reports for weeks.
Tips that don't matchTip payouts that never quite reconcile with what the POS says.
A labor line you doubtA P&L labor number you're never 100% sure you can trust.
R365 gives you best-in-class restaurant accounting and operations. AllianceHCM gives you payroll and HR built for franchise complexity: multiple EINs, multiple brands, multiple states, and tipped employees. The two talk to each other automatically.
The integration
One employee record. Two systems that agree.
Our Restaurant365 payroll integration keeps data flowing in both directions so your team stops copying and pasting:
Employee data sync. New hires, rehires, and updates made in AllianceHCM flow into R365 automatically, matched by payroll ID so nothing duplicates. Active-status changes sync too, so terminated employees don't haunt your schedules.
Hours and earnings flow back for payroll. Labor hours and earnings recorded in Restaurant365 flow into AllianceHCM for each pay run. Nobody exports a CSV, nobody re-keys a timesheet.
Jobs, locations & entities mapped once. Legal entities, cost centers, locations, and job codes are mapped during setup and stay aligned, including employees working multiple jobs at multiple rates.
Payroll & GL data where you need it. Get payroll results into your R365 general ledger so labor costs land in the right accounts, by location, without manual journal entries.
HR, time-off & custom fields. Demographic data, time-off requests, and custom fields stay consistent across both platforms.
Your setup is guided by a dedicated AllianceHCM customer success rep, a named human rather than a ticket queue, and every step is documented in Restaurant365's official help center.
New hire: Crew, Store #0412created in AllianceHCM onboarding
Syncing…
Rate change: Shift Leadtwo jobs · two rates · one record
Syncing…
Payroll journal: 12 locationslabor to GL, by cost center
Syncing…
Termination: status updateremoved from schedules everywhere
Syncing…
Rehire: Crew, Store #0233matched by payroll ID, no duplicate record
Syncing…
Time-off request: approvedsynced to schedules in R365
Syncing…
Why AllianceHCM
Built for the way restaurant groups actually operate
Tips, handled.
Tip pooling, tip reporting, and TipHaus integration. Credit-card tips land correctly in paychecks and in your GL. The #1 payroll headache for full-service groups, solved.
Multi-EIN, multi-brand, multi-state.
Whether you run 18 stores under one brand or a portfolio across several, every location and legal entity runs from one login, one database. Consolidated or per-entity reporting, your choice.
Money back on every hire.
Automated WOTC screening is built into onboarding, and franchise operators routinely turn high turnover into five-figure tax credits.
Hiring stack, connected.
McHire, TalentReef, Harri, Paradox, text-to-apply, I-9 and E-Verify. Onboarding gets a crew member from "hired" to "on the schedule" in minutes.
A rep who knows your name.
No 1-800 roulette. Every client gets a dedicated service representative you can call or email directly. It's the thing our franchise clients say they'd never give up.
Earned wage access.
Same-day pay for your crew through Instant, Rapid, TapCheck, or ZayZoon. A proven retention lever in QSR.
Built for many EINs, run as one business
From your first store to your five-hundredth.
Every operator gets a system that treats their locations as one business while respecting every legal entity underneath it. Consolidated payroll across unlimited EINs and states from a single login, with per-entity filings and reporting. And because the Restaurant365 integration maps every entity, location, and job code, your R365 accounting scales right alongside your payroll.
True multi-EIN payroll. Run unlimited legal entities in one consolidated process.
Per-entity tax filing. Federal, state, and local handled for every EIN, even across state lines.
One login, every location. Corporate sees the whole group while GMs see only their store.
Restaurant365-ready from day one. New locations sync to your R365 general ledger and schedules the moment they go live.
Houston Metro · Locations0 / 5 live
RouteLiveOnboardinglat 29.7474 · lon −95.3992
The Proof
Aspire2B Hospitality
Justin Smith, owner and operator of Aspire2B Hospitality, oversees a portfolio of popular restaurant brands including Buffalo Wild Wings, Starbucks, Buffalo Wild Wings GO, Mellow Mushroom, Rusty Taco, and Arby's. He counts on AllianceHCM to keep operations running smoothly across every location. It's the same payroll platform that connects to Restaurant365, built for operators who run complex, multi-brand groups.
“Alliance gets done in minutes what used to take 30.”
Justin Smith, COOAspire2B Hospitality
Getting started
Switching payroll sounds painful. It isn't with us.
1Talk to a specialist (15 min).
Tell us your entity structure, locations, and current provider. We'll tell you exactly what the integration will and won't do for your setup. No scripts, no pressure.
2We map your world.
Entities, locations, jobs, and GL accounts are mapped by your dedicated implementation team, and validated with R365 before anything goes live. The same team owns your year-to-date wage and tax migration, so W-2s stay clean even on a mid-year switch.
3Run payroll with confidence.
We run a parallel payroll first, then your first live cycles run with your rep on call. Employee data syncs automatically from day one.
35+ years in payroll. Over 1 million employees onboarded. We've moved franchise groups off every major provider you've heard of.
Talk to a Restaurant365 integration specialist
15 minutes. A real specialist who knows R365. We'll map out what your payroll could look like connected to your accounting.
Worth 15 minutes of your dayMost operators tell us the first call pays for itself in the tip reconciliation conversation alone.
Current AllianceHCM client looking for support? Call (800) 789-7655 or visit the client portal. This form goes to our integration team.
You're booked for a callback.
An R365 integration specialist will reach out within one business day to grab your 15 minutes.
Answered on this page
Questions R365 operators ask first
No. Many R365 customers run third-party payroll. R365 supports outside payroll providers through employee-data and payroll journal integrations, and AllianceHCM's connector is documented in R365's official help center. You keep R365 for accounting and ops; we handle payroll, tax, and HR. Payroll built into an accounting suite works fine until you add a second EIN, a second state, or tipped employees splitting pools across jobs. That is the complexity we were built for, and it is why multi-brand groups pair us with their accounting platform instead of switching it on.
Employee records (new hires, updates, status changes), jobs, pay rates, and entity, location, and job mappings flow from AllianceHCM into Restaurant365 automatically. Hours and earnings recorded in R365 flow back into AllianceHCM for each pay run, and payroll results post to your general ledger by location. Your team stops maintaining the same employee in two places, and nobody exports a CSV on payday. The full rundown lives on our Restaurant365 payroll integration page.
That's our specialty. Multi-EIN, multi-brand, multi-state groups, including 100+ unit franchise operators, run on one AllianceHCM database with per-entity or consolidated reporting.
Tip pooling and tip reporting are built in, we integrate with TipHaus, and credit-card tips flow into paychecks and your GL correctly.
It depends on entity count and complexity, and your specialist will give you a real timeline on the first call. Every implementation includes a dedicated, named customer success rep.
Yes. Your implementation team migrates your year-to-date wage and tax history so W-2s come out clean in January, and we run a parallel payroll before you go live so your first real check run is already verified. Most groups switch between two normal pay cycles with no gap.
Pricing is quoted based on employee count, frequency, and states, with no per-module games. Get a custom quote in one business day.
Your GL will thank you.
Join the franchise groups running 7,000+ restaurant locations on AllianceHCM, connected to Restaurant365.
